Portfolio: Event Staging

Case Study: Steppingstone Scholars, Inc.

Event: Spring Gala

Location: Philadelphia Museum of Art, Philadelphia, PA

Steppingstone Scholars, Inc., Spring Gala
/5

Steppingstone Scholars is dedicated to helping educationally under-served students in the Greater Philadelphia region achieve academic success through mentoring and support. The Spring Gala is an awards and fund raising event managed by Dunleavy and Associates that boasts 500+ attendees. The Philadelphia Museum of Art was chosen as the event’s location, and the inspiring grandiosity of the Museum was only upstaged by a guest musical performance by recording artist John Legend. IMS created a visually stimulating atmosphere that incorporated the beauty of the Philadelphia skyline with the historical marvel of the Museum of Art.

Client Needs

  • Pristine audio, video and lighting for both presentations and live entertainment
  • Scenic décor that enhances the clear top tent and entertainment but does not hinder the city skyline or museum
  • Seamless PowerPoint and video playback
  • Live image magnification and video recording through high definition broadcast quality cameras
  • Architectural and ambient LED lighting both inside the tent and highlighting the museum

IMS Solutions

  • Custom fabricated stage with accompanying pipe and drape set
  • 66’ x 131’ clear top vinyl tent structure
  • LED stage lighting and wash
  • Hog lighting console
  • 12 Elation Impression moving light fixtures
  • Conventional lighting fixtures

    • “Thank you and your team for an amazing job! The evening was a huge success and you helped make it better. Guests said it was the best event they ever have been to and you contributed to that success, thank you. JL’s performance exceeded our expectations and the sound quality was top notch.” (Steppingstone Scholars)

  • 50 Pin Spot lights
  • 2 – 10,000 Lumen DLP projection systems
  • HD video and graphic switching capabilities
  • JBL  VRX sound system send through a digital processing rack
  • Production Management and Technical Direction
  • Rigged audio speakers flown above the room for optimal and crystalline audio coverage
  • Flawless concert quality audio and sound recording as well as dramatic mood induced lighting

Results

  • Exceeded clients expectations from concept to completion
  • Provided an energetic and elegant evening for all attendees
  • Received praise from the host, MC and attendees
  • Delivered exceptional support to John Legend and his staff
  • Flawless concert quality audio and video recording